InstaCon 9 - January 6-8, 2012 - Dallas, Texas


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InstaCon 9


ALAMO, Inc.



   

The Best Little Con About Con-Running in Texas!

InstaCon9 Programming

Just Add Cooperation!

InstaCon9 will have presentations, interactive panels and roundtable discussions, as well as "Birds of a Feather" sessions where members can discuss things that come up at the convention.


Our main programming schedule is nearly complete, but if you are going to be at InstaCon9 and have an idea for a presentation or a panel idea, then please contact us.

Download the InstaCon Mobile App!


Friday · Saturday · Sunday · (back to top)



Friday



Friday
 

Addison Lecture
Hall

Pecan
 

Maple
 


6pm
 

Panel: Choosing Guests for Your Convention

Panel: Running a Successful Art Show


7pm
 

Panel: Where Does the Money Come From? Alternate Revenue Sources for Conventions

Panel: Managing Volunteers and Communicating with Volunteer Staff


8pm
 

Ice Breaker


Choosing Guests for Your Convention: How to select a great roster of people that are a good fit for your convention and will help draw members. What other things need to be considered before you invite someone to be an honoured guest. Panelists: Dan Robb, Tim Morgan


Running a Successful Art Show: An art show is more than just showing art. It can be a real moneymaker for both the convention and artists. We will discuss the nuts and bolts of managing an art show from the forms, to recruiting artists, to the nuts and bolts of panels. Panelists: Jimmy Simpson, Scott Zurbek


Where Does the Money Come From? Alternate Revenue Streams for Your Convention: Memberships are the largest source of income for most conventions but there are other ways to bring in money to your event, such as sales to members, dealers space, artshow and many more. Lets share ideas and tricks to get the most income out of our conventions. Panelists: Amie Gantt, Russ Miller


Managing Volunteers and Communicating with Your Volunteer Staff: Finding and retaining great volunteers is a challenge. So is keeping them informed and involved throughout the convention year. Panelists: Ellen Braun, Jonathan Guthrie, Cindy Ransom, Roger Wells


Friday · Saturday · Sunday · (back to top)



Saturday



Saturday
 

Addison Lecture
Hall

Pecan
 

Maple
 


10am
 

Panel: Keeping Lines Short and People Happy

Panel: Branding Your Convention


11am
 

Panel: Going Big, Staying Big in the Fan Convention Business

Panel: Running An Awesome Con Suite On a Limited Budget


12pm
 

Lunch

Lunch

Birds of a Feather


1pm
 

Birds of a Feather


2pm
 

Roundtables:

  • Benefits of Social Media and Promoting Your Event
  • Flyer Critique
  • Throwing a Great Room Party
  • Managing a Dealer's Room


3pm
 

Presentation: artshowhelper.com

Presentation: I Wanna Be a Guest at Your Convention!


4pm
 

Presentation: Dealing with Guests: a Guest's Point of View

Panel: Logistics and Operations


5pm
 

Presentation: Effective Web Design

Presentation: Training Your Replacements


6pm
 

Dinner

Dinner

Birds of a Feather


7pm
 

Birds of a Feather


8pm
 

Q&A: Conventions and Bids


9pm
 

Fun and Games


Keeping Lines Short and People Happy: Registration is the first point of contact for your members. Our panelists share tips for how to handle the process efficiently and minimize the wait. Panelists: Meredith Hines, Cindy Ransom, Matt Zeisler


Branding Your Convention: One element of a successful convention is creation and control of your brand. From a clever catchphrase, to a logo that lasts, and more! Panelists: Kimm Antell, Jonathan Guthrie, Tim Miller


Going Big, Staying Big In The Fan Convention Business: Conventions aren't just a fandom gathering, they really are serious business. If a convention wants to grow then how can it be done? How does it step up to be a big-time fan convention? How does it handle the large crowds and the logistic issues? These questions along with so much more will be discussed by the chairman of San Japan who talks about his expertise in what he's learned over the years in putting together several of the largest fan conventions in San Antonio. Presenter: Dave Henkin


Running an Awesome Con Suite on a Limited Budget: From munchies to meals, the Con Suite provides the fuel to keep the convention running. Our panelists discuss how they stretch their dollars. Panelists: Charles A. Cowshow, Jr., Jeff Orth, Crystal Schuh, Val Villareal


Benefits of Social Media and Promoting Your Event: How do you use that FaceTwit thing, anyway? Kimm Antell, Ed Dravecky


Flyer Critique: Bring your convention flyer for a round robin critique. Hey, you might be able to steal borrow discover a few new ideas. Tim Miller


Throwing a Great Room Party: Itís not just food and drink, but an extension of your convention. Kurt Baty, Charles A. Cowshow, Val Villareal


Managing a Dealerís Room: How do you attract - and keep - good dealers? Robyn Winans


artshowhelper.com: artshowhelper.com is a website designed to help art show directors and artists in the art shows make the paperwork for the shows easier to manage. This panel will be an exploration and discussion of the website. We'll go through the site and try the various capabilities. We'll discuss how to use the site and come up with a list of possible changes and additions to make it more useful to more conventions in the state. Presenter: Scott Zurbek


I Wanna Be A Guest At Your Convention!: One of the byproducts of a successful convention is that you will be approached by far more people than you can comfortably put on programming. Learn how to balance your own needs with those of your prospective participants, and discover some alternatives for helping authors and small presses promote at your convention. Presenter: Julie Barrett


Dealing With Guests: A Guestís Point of View: We attend a lot of conventions and see whatís going on from a member and a con runner perspective, but how do your guests and programming participants see things? Hey, we promise they wonít bite! Panelists: Rachel Caine, Cat Conrad, Brad Foster, Rhonda Eudaly Simpson


Logistics and Operations: A typical con-goer may never darken the door of ConOps, but operations and logistics are the backbone of a well-run convention. How do you move everything in and out quickly? Keep all the gears turning smoothly? Panelists: Jonathan Guthrie, Rick Neiss, Andy Ransom


Effective Web Design: Web design isnít just pretty art and shiny widgets. Itís about presenting information to your audience so they can find it. Are you stuck in 1996? Struggling to reach mobile users? Help is on the way! Presenter: Kimm Antell


Training Your Replacements: What happens when someone moves to Denver or gets hit be a meteorite and your con has a key position to fill and no one knows how to do the job? It is important to have backups in place and replacements ready in case something happens. I prepared concom is a happy concom. Presenters: Meredith Hines, Tim Morgan


Conventions and Bids: Representatives from conventions and active bid groups in the region, hereís your opportunity to share whatís going on with your event or bid. Timekeeper: Tim Miller


Friday · Saturday · Sunday · (back to top)



Sunday



Sunday
 

Addison Lecture
Hall

Pecan
 

Maple
 


10am
 

Roundtables:

  • Web Site Critique
  • Tech Please!
  • Tracking and Validating Memberships
  • Running a Costume Contest


11am
 

Panel: Badges: What Are They Really For?

Panel: Managing Several Tracks of Programming... and Keeping Your Hair!


12pm
 

ALAMO Open Meeting


1pm
 

Birds of a Feather


2pm
 

Birds of a Feather


3pm
 

Birds of a Feather


Web Site Critique: Bring your laptop or tablet and show off your site! Kimm Antell, Ed Dravecky


Tech Please!: How do you wrangle all those microphones, projectors, and computers? And just because you have the toys, is their use appropriate in every situation? Todd Caldwell, Jonathan Guthrie


Tracking Memberships Through the Year and Validating Them Pre-Convention: Share ideas and tips for managing all that data. Meredith Hines, Cindy Ransom


Running a Costume Contest: From recruiting contestants and judges to managing logistics and handing out prizes. Share your tips for a successful Masquerade. Mary Miller


Badges: What Are They Really For?: Panelists discuss the ins and outs of effective badge design. What information do you need on a badge? How do you make the text stand out from the art work (and not require a magnifying glass to read)? How do you handle day badges? Panelists: Meredith Hines, Tim Miller, Cindy Ransom, Matt Zeisler


Managing Several Tracks of Programming... and Keeping Your Hair!: As your convention grows, so will your programming. Our panelists discuss how to juggle multiple tracks and a large guest list. Panelists: Julie Barrett, Katy Pace, Dan Robb


Friday · Saturday · Sunday · (back to top)



January 6-8, 2012

Crowne Plaza North Dallas/Galleria

14315 Midway Road

Addison, TX 75001

Last updated 06 January 2012

   
 
   

Text and images Copyright 2006-2012 by the Alamo Literary Arts Maintenance Organization.
InstaCon 9 sponsored by ALAMO, Inc., a non-profit 501(c)(3) corporation dedicated to promoting the understanding and appreciation of the literary fields of fantasy, science fiction and horror, and to provide a forum for the free discussion of the ideas and concepts associated with these literary fields. This material is published by ALAMO, Inc., in furtherance of its literary and educational purposes. the opinions expressed are those of the editors and contributors and do not necessarily reflect the view of the Alamo Literary Arts Maintenance Organization, its Officers, or Directors.
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